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Status Under Consideration
Workspace Domino
Categories Administration
Created by Guest
Created on May 17, 2023

Rename the button from "Run Now On All documents" to "Add to folder From All documents".

The option "Run Now on All Documents" in the HCL Notes rules is not designed to run as part of the action. It will not change anything in your inbox and it will not remove or move any documents from your inbox. Usually, it's just adding the document to the folder mentioned in the rule. The result documents show up in your inbox and respective folder.

Customer requested to rename the button from "Run Now On All documents" to "Add to folder From All documents".

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  • Guest
    May 22, 2023

    Hi Thomas, going through the issue again, the request is specific to the "move to folder" action, which we did not add in the initial description. Once you create a new "move to folder" rule and use the "run now on inbox" button, the emails will get moved. But if you use the "run now on all documents" button, the emails will be "added" to the folder, which is working as designed, I know, but not all users know and understand the structure in the Notes mailfile with the inbox being a folder etc. The initial thought was, if I use the "run now on all documents" button it will also clear out my inbox.

    Looking back, changing the description of the button might help for the "move to folder" action but does not make sense for all the other actions. I think you can discard this idea. What we would need is a notification saying "running a move to folder action on all documents will only add emails to the folder but not move them".

    Feel free to reach out if you want to discuss it further.

  • Admin
    Thomas Hampel
    May 19, 2023

    Can you please post a picture/screenshot of the problem + highlight what you like to have changed?