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Out of Office E-mail Rule

When a resource on OOO and enables Out of office option in Notes, an automatic OOO email gets triggers to the mail sender with OOO message and backup/covering resource details until he is back from his vacation. Once the mail sender receives OOO Automatic email with the person's details who covers/backups, the mail sender forwards his/her email to the person who is covering up. Instead of this kind of double work, If the Lotus Notes application has an option to divert the email to the resource’s mail box who covers/backups. For this new Option: In Lotus Notes, In the OOO enabling page there should be an option or a facility to add the backup person's mail Id and Name, also a kind of Mail rule for the same should be added. The mail rule could be updated/added with a key word with account support name or user desire key word so that only the required mails should be diverted to the backup resource’s mailbox. Without mail rule if mails diversion happens all the unwanted mails/Confidential mails will be diverted to the backup resource’s mailbox and spam it. To avoid such issues, the mail rule should be added with a key word related to only those mails has to be diverted until OOO option get disabled.

  • Guest
  • Dec 11 2019
  • Needs clarification
  • Attach files
  • Admin
    Thomas Hampel commented
    17 Jan, 2020 11:24pm
    Cant you do this already? Set up a mail rule if subject contains Keyword, then send full copy to ...
    A feature to automatically disable a mail rule after a certain time is worth a thought. However does it need to be bundled to an OOO message?
  • Guest commented
    12 Dec, 2019 02:40pm

    Really this will make life easy for many people, good idea