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@Thomas Hampel To my best knowledge, it is NOT possible to add to the WORKSPACE a chosen set of icons of server based databases - using policies with desktop settings. You can only add icons when creating LOCAL replicas of databases. It would really make life a lot easier, if it was possible to add icons of server databases just using desktop policy settings.
You can use a desktop policy and/or the Panagenda MarvelClient to add databases to the Notes Client workspace.