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141 VOTE
Status Needs Clarification
Workspace Domino
Categories Templates
Created by Guest
Created on Oct 30, 2019

Mail-In template for team collaboration

We are often asked by customers why there is no way to work in a team in a mail database. A database where you can send and receive mails as database, not as user.

Good would be a template, which has the functions of the team mailbox of OpenNTF, but with a more up-to-date design.

For more detailed information just look here in the documentation: https://teammail.openntf.org/main.nsf/project.xsp?r=project/DominoTeamMailbox/summary

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  • Guest
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    Oct 2, 2024

    No - it's not. How can I open a shared team mailbox in verse? Let's assume you have set up a team mailbox on the Domino server [mail14.ntf based] in a dedicated mailbox: mail\sales.nsf (sales@yourdomain.com). Here is my use case:

    We want to have all team members to work with / in that mailbox. Currently this can only be done using the Notes client. This teammailbox can be opened on the web, but there is only an iNotes interface available (afaik) [14.0FP2]. All team members would like to have also access to this dedicated team mailbox using their iPhones/Android devices or via browser (ideally using Verse). Not possible right now. They can only sync their own personal mailboxes. The major benefit of the team mailbox is that when working in one (with the Notes client), you always get the sender address automatically set correctly to sales@yourdomain.com.

    Everything is getting even more complicated/cumbersome if you try to send SMIME email (either signing or encrypting) with that team mailbox. That is the hard part. Getting that working well together would be a real unique selling point for Domino.

    Further reference: https://domino-ideas.hcltechsw.com/ideas/NTS-I-2078

  • Admin
  • Guest
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    Jul 29, 2024

    One minor improvement for better usability. There needs still to be a owner of the database. This name e.g. John Doe is then listed in upper left corner for the database. It would be way better to list the sending address there, e.g. sales@acme.com instead of the name: John Doe. This confuses usaually all people using the team mailbox.

  • Guest
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    Jan 24, 2023

    The new team mailbox in mail12.ntf is better than the regular mail file which everyone had access and could respond from. It's good progress.


  • Guest
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    Aug 18, 2021

    Good News for Domino 12 - the all new mail12.ntf has the Team Mailbox feature now as a new functionality built into the template!

    To make it work,:

    • you need a Mail-in definition in Domino Directory for e.g. sales@mydomain.com

    • it needs to have mail12.ntf as template design

    • in the mailbox Preferences... -> Access & Delegation --> Access to your Mail & Calendar

    • you need to [x] check mark: Enable Alternate From Feature

    • optional [x] check mark: Automatically use internet address of Mail-in database as sender (sales@mydomain.com)

    It's a step in the right direction. However, it needs a few improvements...

  • Guest
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    Jun 21, 2021

    This would be very helpful. But this template should include a state of the art web-frond-ent, too!

  • Guest
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    Mar 3, 2021

    I vote for this idea too.

  • Guest
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    Jul 27, 2020
    Domino is light years away from the competition sorry guys......
  • Guest
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    Jun 14, 2020

    grat idea big need in teamwork and fast development from hcl

  • Guest
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    Apr 7, 2020

    The team mailbox is not bad, but the design is already quite old-fashioned. So it would be a great thing if HCL would design a template for a team mailbox similar to the one for the Teamroom. Here you should then be able to restrict or define access to folders, among other things.

  • Guest
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    Jan 7, 2020

    This idea looks like a very similar request:

    https://domino-ideas.hcltechsw.com/ideas/IDEAAD-I-54

    Highly appreciated!

  • Guest
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    Jan 7, 2020

    This teammail has been used for years, it runs well. Now, it need å real design update.

  • Guest
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    Nov 3, 2019

    Define signatur  in person document on server? To be used on all platforms.

  • Guest
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    Oct 30, 2019

    an additional tag on every email (e.g. “done”) a user can set and the name of the user adding the tag would be very nice.