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The date and time of saving the file, that of sending or receiving e-mails, the title of the e-mail are also necessary for judgment.
What about listing files of similar names and choosing it by the user?
For attachments in emails, how can a system like IBM Notes/Domino identify the most recent file version? The file name is not a good indicator.
Maybe instead of sending files by mail you should be using a file repository like IBM Connections?