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Hide fields in properties box

By using hide options on a form, you can hide sensitive info for specific users. But this is of no use if that user can read field data using the properties box.
Have an ACL option to determine who can see field data in the properties box.

  • Guest
  • Jul 18 2018
  • No Plans to Implement
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  • Admin
    Thomas Hampel commented
    27 Oct, 2018 12:20pm

    Ok, based on your feedback changing the status of this idea from "already exists" back to "Needs review"

  • Guest commented
    29 Aug, 2018 04:54pm

    This feature does NOT exist. The majority of the apps I develop are web-based apps. We don't use encrypted fields, because most of those clients do not want to deal with maintaining private keys and Notes IDs when Notes clients don't exist. However, I can see this desired when you have a mixed use environment. If I want to hide data, I have to make sure I structure the design of the app so that "private" data are in embedded views in "child" docs. That way I can use Readers and Authors field. However, clients don't always want that structure/model of child documents and they don't understand when you say, that's they way it is unless you want keys. They all want their cake-and-eat-it-too. I don't "need" this feature, but the feature would be useful to me, and it's disingenuous to say that it "already exists".

  • Guest commented
    22 Aug, 2018 02:56pm

    I guess if you want to hide stuff in this manner without the limitations of using encryptions keys, you could build a more complex system that saves off the field data you want to hide to another form or a profile document and then remove the fields from the saved document.  When the document is opened for viewing or editing again retrieve the field content from the secondary source(s) and repeat the exercise when the document is saved again..

  • Guest commented
    13 Aug, 2018 07:10am


  • Guest commented
    2 Aug, 2018 07:32pm

    If the user can open and edit the document, the user would be able to decrypt those fields as well, and thus they would show in the propertybox. Encryption does not help here.

  • Guest commented
    2 Aug, 2018 12:38pm

    At is simplest, an additional checkbox on the field properties (advanced tab) "Box Properties only viewable by Manager access"


    Encryption keys - not only the limitations already given but having to managing them!

  • Guest commented
    23 Jul, 2018 07:14am


    Encryption has its limitations:

    - mixed environments: encryption is not fully supported in browsers

    - you cannot use multiple encryption keys on one document (e.g. encrypt section depending on user role)

    - it can get tricky if data must be available depending on the data on the document


    This request is not primarily intended for high security applications. Avoiding that people have direct access to data in 'hidden' fields just helps to not confuse/mislead users.

    Therefor I do not agree that this feature 'already exist'. Thomas, can you please remove that tag?


  • Guest commented
    18 Jul, 2018 09:03am

    Using simple hide options on a form is not a security feature. If you want to prevent users from getting access to specific data in document, you can do that by using encrypted fields.

    See https://www.ibm.com/support/knowledgecenter/de/search/encrypting%20documents%20and%20fields?scope=SSVRGU_9.0.1