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157 VOTE
Status Shipped
Workspace Domino
Created by Guest
Created on Jul 17, 2018

Ability to have a disclosure for incoming Internet email

We'd like the ability to add a disclaimer to all incoming SMTP email.  We'd prefer something we can customize, but the general wording would be something like this:


IT Department Security Alert
 
This is an external email. Please make sure you trust the source of this email before clicking links or opening attachments.

 

Our head of Operations sees this on replies from people she's emailed and frustrates her that this is not possible in Domino.

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  • Guest
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    Jul 24, 2023

    A must-have features in this competitive world.

  • Guest
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    Apr 26, 2023

    are there any news about this topic?

  • Guest
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    Aug 5, 2022

    Unfortunately, it is long overdue that there is an option in Domino to mark mails that come in from outside. If the system is to remain competitive, then this is unfortunately one of the things a system has to offer today, so it is an absolute must have.

  • Guest
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    Apr 27, 2022

    Great Idea, should be define as a Router Rule.

  • Guest
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    Dec 7, 2021

    Addition to my comment from 07.12.2021:

    We implemented in Notes-Client an additional wording "Exteres Mail" in red letters to all incoming emails. But we do miss this option in Verse-App and iOS/Android presentation.

  • Guest
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    Dec 7, 2021

    AT present this is a feature-gap between HCL Notes-Client and Verse/Mobile-App. This gap should be closed because we are permanently subject to IT security measures - regardless of the chosen app.

  • Guest
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    Nov 29, 2021

    This feature absolutely needs to be added. Other platforms have had this ability for sometime now. Its time for HCL to implement it.

  • Guest
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    Sep 29, 2021

    This would be a helpful feature to raise awareness with end users that the email orignates from outside the organization.

  • Guest
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    Aug 25, 2021

    Seeing this request in many forums, but nothing provided by HCL or the panel of experts on how to do this. An agent would be good.

  • Guest
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    Jul 8, 2021

    It will be really a good option, if it is adding all incoming mail from outside. Mail users will able to conscious

  • Guest
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    Aug 14, 2020

    This feature really makes sense in todays world (Office 365 /Exchange and others have this feature too).

    Would appreciate if this will be implemented - as soone as better.

    Thanks Rolf

  • Guest
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    Mar 9, 2020

    We need this feature too

    To add a header or disclaimer at the top alerting for outside the local domain smtp incoming mails. Exactly the one HCL uses too at their mail communications.

    Thanks a lot

    George Hourdakis

  • Guest
    Reply
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    Jul 20, 2018

    Customer need to add below disclaimer in all incoming external emails. "CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe"

23 MERGED

Append message for external mails

Merged
Customer need to inform their mail users that the mail comes from the External domain, so before opening any external mail, users will be more cautious. For this, customer need to append a line on the mail body for the external mail that "This is ...
over 5 years ago in Domino 3 Shipped
30 MERGED

Allow to add extra lines in incoming SMTP mails from external domains for security purpose

Merged
Currently if we want to add any extra text to the mails coming from external domains for security reasons like "This mail is originated from external sources. Please be careful in opening any attachments or clicking on any links." then it is not p...
over 4 years ago in Domino / Administration 3 Shipped
58 MERGED

Adding a caution for inbound emails from outside organization

Merged
Adding a caution (Text Message as header of email) for inbound (receiving) emails from outside organization. Caution should look like "This email originated from outside organization. Do not click links or open attachments unless you recognize the...
almost 5 years ago in Domino 6 Shipped
17 MERGED

Warn users when they are opening an external mail

Merged
An external mail might contain some harmful contents like attachments, links etc. So administrator wants to warn users while opening an external mail. Currently when the users are opening an external mail, there is no option to set any warning. So...
almost 4 years ago in Domino / Administration 0 Shipped
51 MERGED

Display whether an email came from internal or external in the email subject line

Merged
No description provided
over 5 years ago in Domino 6 Shipped
25 MERGED

Add a tag or stamp on the body of the email if it does not belong to the domain

Merged
Customer would like to have a feature to add a tag or stamp on the body of the email if it comes from an external domain.
about 4 years ago in Domino / Reporting & Analytics 2 Shipped
19 MERGED

Need option to add [EXTERNAL EMAIL] in first line of message body when receiving external email

Merged
Need option to mark external email body with [EXTERNAL EMAIL] with additional option to add Salutation. An example of it as below. [EXTERNAL EMAIL] This email originated from outside the organization. Please do not open attachments or click links ...
over 4 years ago in Domino / Administration 7 Shipped