Skip to Main Content
HCL Domino Ideas Portal

Welcome to the #dominoforever Product Ideas Forum! The place where you can submit product ideas and enhancement request. We encourage you to participate by voting on, commenting on, and creating new ideas. All new ideas will be evaluated by HCL Product Management & Engineering teams, and the next steps will be communicated. While not all submitted ideas will be executed upon, community feedback will play a key role in influencing which ideas are and when they will be implemented.

For more information and upcoming events around #dominoforever, please visit our Destination Domino Page

Ability to have a disclosure for incoming Internet email

We'd like the ability to add a disclaimer to all incoming SMTP email.  We'd prefer something we can customize, but the general wording would be something like this:


IT Department Security Alert
 
This is an external email. Please make sure you trust the source of this email before clicking links or opening attachments.

 

Our head of Operations sees this on replies from people she's emailed and frustrates her that this is not possible in Domino.

  • Attach files
      Drop here to upload
    • Guest
      Reply
      |
      Jul 24, 2023

      A must-have features in this competitive world.

    • Guest
      Reply
      |
      Apr 26, 2023

      are there any news about this topic?

    • Guest
      Reply
      |
      Aug 5, 2022

      Unfortunately, it is long overdue that there is an option in Domino to mark mails that come in from outside. If the system is to remain competitive, then this is unfortunately one of the things a system has to offer today, so it is an absolute must have.

    • Guest
      Reply
      |
      Apr 27, 2022

      Great Idea, should be define as a Router Rule.

    • Guest
      Reply
      |
      Dec 7, 2021

      Addition to my comment from 07.12.2021:

      We implemented in Notes-Client an additional wording "Exteres Mail" in red letters to all incoming emails. But we do miss this option in Verse-App and iOS/Android presentation.

    • Guest
      Reply
      |
      Dec 7, 2021

      AT present this is a feature-gap between HCL Notes-Client and Verse/Mobile-App. This gap should be closed because we are permanently subject to IT security measures - regardless of the chosen app.

    • Guest
      Reply
      |
      Nov 29, 2021

      This feature absolutely needs to be added. Other platforms have had this ability for sometime now. Its time for HCL to implement it.

    • Guest
      Reply
      |
      Sep 29, 2021

      This would be a helpful feature to raise awareness with end users that the email orignates from outside the organization.

    • Guest
      Reply
      |
      Aug 25, 2021

      Seeing this request in many forums, but nothing provided by HCL or the panel of experts on how to do this. An agent would be good.

    • Guest
      Reply
      |
      Jul 8, 2021

      It will be really a good option, if it is adding all incoming mail from outside. Mail users will able to conscious

    • Guest
      Reply
      |
      Aug 14, 2020

      This feature really makes sense in todays world (Office 365 /Exchange and others have this feature too).

      Would appreciate if this will be implemented - as soone as better.

      Thanks Rolf

    • Guest
      Reply
      |
      Mar 9, 2020

      We need this feature too

      To add a header or disclaimer at the top alerting for outside the local domain smtp incoming mails. Exactly the one HCL uses too at their mail communications.

      Thanks a lot

      George Hourdakis

    • Guest
      Reply
      |
      Jul 20, 2018

      Customer need to add below disclaimer in all incoming external emails. "CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe"

    23 MERGED

    Append message for external mails

    Customer need to inform their mail users that the mail comes from the External domain, so before opening any external mail, users will be more cautious. For this, customer need to append a line on the mail body for the external mail that "This is ...
    about 6 years ago in Domino 3 Shipped
    30 MERGED

    Allow to add extra lines in incoming SMTP mails from external domains for security purpose

    Currently if we want to add any extra text to the mails coming from external domains for security reasons like "This mail is originated from external sources. Please be careful in opening any attachments or clicking on any links." then it is not p...
    over 5 years ago in Domino / Administration 3 Shipped
    58 MERGED

    Adding a caution for inbound emails from outside organization

    Adding a caution (Text Message as header of email) for inbound (receiving) emails from outside organization. Caution should look like "This email originated from outside organization. Do not click links or open attachments unless you recognize the...
    over 5 years ago in Domino 6 Shipped
    17 MERGED

    Warn users when they are opening an external mail

    An external mail might contain some harmful contents like attachments, links etc. So administrator wants to warn users while opening an external mail. Currently when the users are opening an external mail, there is no option to set any warning. So...
    over 4 years ago in Domino / Administration 0 Shipped
    51 MERGED

    Display whether an email came from internal or external in the email subject line

    No description provided
    about 6 years ago in Domino 6 Shipped
    25 MERGED

    Add a tag or stamp on the body of the email if it does not belong to the domain

    Customer would like to have a feature to add a tag or stamp on the body of the email if it comes from an external domain.
    almost 5 years ago in Domino / Reporting & Analytics 2 Shipped
    19 MERGED

    Need option to add [EXTERNAL EMAIL] in first line of message body when receiving external email

    Need option to mark external email body with [EXTERNAL EMAIL] with additional option to add Salutation. An example of it as below. [EXTERNAL EMAIL] This email originated from outside the organization. Please do not open attachments or click links ...
    over 5 years ago in Domino / Administration 7 Shipped